Terms of reference

6. Notice of Meetings

6.1. Meetings of the Board shall be called by the SRBC's Democratic & Member Services Officer to the LTB at the request of the Chair of the Board. The agenda and papers for meetings shall be approved by the Chair.

6.2. Unless otherwise agreed, notice of each meeting confirming the venue, time and date together with an agenda of the matters to be discussed at the meeting shall be forwarded to each member and any other person required to attend no later than 5 business days before the date of the meeting. Any supporting reports and/or papers shall be sent to each member of the Board and other attendees (as appropriate) at the same time and minutes published on the website.

6.3. The agenda and reports (that are not exempt under legislative arrangements) shall be published on the LTB's website.

6.4. There will be occasions when the business of the meeting will be subject to confidentiality for reasons of commercial confidentiality or sensitivity, information provided by the government in confidence, information pertaining to individuals or third party information that is subject 5 to common law duty of confidentiality. This list is not exhaustive. On such occasions, the notice of the meeting will highlight the reason for confidentiality pertaining to a particular agenda item. At the appropriate time of the meeting, in the event there are public present, the Chair will request those members of the public leave the meeting before that item is discussed and voted upon.

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